Construction Claims & Variation Tracker
A single register for variations, change orders and claims — submission date, value, status, entitlement basis and current commercial exposure, computed rather than summarised by hand.
More than a template. Less than another software platform.
€99 one-time payment. Instant download. Runs in Excel 365 / 2021 / 2019 — no macros, no add-ins.
Stop losing variations inside emails and spreadsheets
Variations are usually recorded three times: in the correspondence that raised them, in a commercial manager's working file, and in the valuation where they eventually appear. When those records disagree, entitlement is argued from memory — and the weakest version of the record is the one that decides the outcome.
One register, updated when the event happens, removes that problem. It also removes the month-end exercise of reconstructing what was submitted and when.
Track every variation from submission to approval
- Reference, description and originating instruction or event
- Date raised, date submitted and date of response
- Claimed value and agreed value
- Status through notified, submitted, under review, agreed or rejected
- Time impact claimed alongside cost
- Responsible person and next action
Monitor claims status and value
The register separates what has been agreed from what is still open. That distinction drives the forecast: agreed variations move into the cost position, while open items remain identified exposure rather than assumed revenue.
See commercial exposure
Totals for submitted, under review and rejected value roll into the Commercial score in the KPI Center and appear on the Executive Dashboard. Leadership sees the size of the open commercial position without requesting a claims report.
Keep a traceable project record
Because dates and references are captured as events occur, the register doubles as the chronology used in negotiation or dispute. It links naturally to the contract data the entitlement relies on and to the payment applications the agreed value is claimed through.
Explore more construction project controls
Each function below is part of the same workbook — not a separate purchase. See how the rest of the system fits together.
The complete structure: registers, KPI Center and computed Dashboard.
Budget, committed, actual and forecast in one cost breakdown.
Order status against the dates the work actually needs materials.
Submitted, certified, paid and outstanding — visible at a glance.
Probability, impact, owner and mitigation next to project performance.
Contract register, obligations, deadlines and guarantee expiry.
Claims, variations — and the whole commercial picture.
The claims register is part of the complete CommandSites Toolkit. One workbook, one payment of €99.
VAT or sales tax is calculated at checkout. Our order process is conducted by Paddle.com, the Merchant of Record for all orders.